[Evergreen-reports] Getting ACRL/IPEDS report numbers from Evergreen

[Linda Kramer]

Hello --

Our library is new to Evergreen, and this will be my first cycle of using
it to generate numbers for the ACRL and IPEDS annual reports.  Although
figuring out how to pull these numbers would be good for helping me to
learn the Evergreen reporting features, before I start from scratch I
wondered if others who fill out these annual surveys have already figured
it out.  If so, would you be willing to share the setup you use?

These are the ILS-related fields that were needed in last year's survey:

   - Line 40:  Physical Books (title count)
      - Exclude serials, microforms, maps, nonprint materials, and
      uncatalogued items. Include music scores if searchable through
the library
      catalog.  Include gov docs searchable through the catalog.
      - Line 40a:   Physical Books (volume count)
      - Include duplicate copies, bound serial volumes, and music scores.
      Include gov docs volumes if searchable through the catalog. Exclude
      microfilms, maps, nonprint materials, and uncatalogued items.
   - Line 42:  Physical Media
      - Include microforms, audiovisual materials, cartographic materials,
      graphic materials, and three-dimensional artifacts realia.
   - Line 43a: Physical Serials
      - Report the number of current and ceased physical serial titles that
      are accessible through the library's catalog.
   - Line 60a:  Total Physical Circulation
      - Include: initial checkouts only (circulation, not renewals),
      transactions of books, media, and serials, e-reading devices if
pre-loaded
      with e-books.  Exclude: ILL, transactions of equipment or computers,
      in-house circulation.
   - Line 81/81a: Total interlibrary loans and documents provided to other
   libraries.
      - *We would have two sets of numbers to dig out here:*
         - *Items loaned to other consortia patrons (owned by us, checked
         out elsewhere)*
         - *Items loaned through our state ILL system or OCLC (checked out
         to "ILL" patron cards; info also available from our state
system and OCLC
         for these)*
      - Line 82/82a:  Total interlibrary loans and documents received
      - *Same breakdown as noted above*

Thanks for any help you can give.

Linda Kramer
Director of Library Services
Martin Luther College  |  1995 Luther Court  |  New Ulm MN 56073
507-233-9131  |  kramerlm at mlc-wels.edu

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