SPAM: Re: [OPEN-ILS-DEV] How to add a book(s) and DVDs etc?

[evergreen at copelan.com]

Jason,
Has there been any thought (or maybe the functionality is already there) to automatically 
generating a sequential bar code number?   In my case (as maybe is with Charlene), I'm cataloging 
a small collection so will not be actually barcoding the items.  It isn't a big deal to keep a 
offline track of the last number used but it would save some key strokes in order to have an 
option to automatically insert the barcode number.   I'll add it to my list of "things I'd like to 
program" if it hasn't already been discussed. 


On Wed Jun 11 14:52 , 'Jason Etheridge' <jason at esilibrary.com> sent:

>> However I am a newbie at Evergreen and I am at a lost at how do add a
>> book(s) CDs/DVDs in Evergreen. I logged in as admin. I will like to test out
>> my system by adding some books and a picture of the book and to search the
>> web opac.
>
>Hi Charlene, there are two entities you'll have to deal with here.
>One is a bibliographic record, which is descriptive of a title and
>includes conceptual information.  Then you have item records, which
>represent the actual physical objects in your collection.  So if you
>have two identical books, then you would normally have just one
>bibliographic record (describing the "title" that both items share),
>and two associated item records (each with a unique barcode that
>identifies the physical instance of that title).
>
>There are two strategies that could work for you.
>
>One is to create bibliographic records from scratch, using Cataloging
>-> Create New Marc Record.  At a minimum, you would enter the title in
>the 245a position, and the author in the 100a position.  If you have
>the ISBN, it would go into the 020a position.  This is very simplistic
>from a librarian point of view (it may even horrify them), but it
>would allow your materials to be searched by title, author, and ISBN.
>But you'd be missing out on subject headings.  You could add subjects
>(or even "tags") to multiple 650a's in the MARC editor.  Librarians
>have a controlled vocabulary that they use for these subject headings,
>but you could just make up tags and terms (again, this might horrify
>some).  And you'd still be missing useful information that would be
>found in properly cataloged records, and without "authority records"
>(we can save this one for another email), which describe those
>controlled vocabularies, you'd miss out on information describing some
>relationships between titles.
>
>So this leads to the second option, find an already existing record
>for each title you'd like to import.  Use Cataloging -> Import Record
>from Z39.50.  The Library of Congress is pre-configured as a Z39.50
>resource with Evergreen, but you'll likely want to add other targets
>(we can save this one for another email too, and in fact, some folks
>have been discussing this already in another thread).  The development
>version of Evergreen will let you search multiple resources
>simultaneously, but you likely have a stable release that only lets
>you search one at a time.
>
>Click on the word ISBN, and the field next to it will highlight.  Now
>click "Save as Default" and the ISBN field will always be selected
>when you pull up this interface.
>
>Now enter the ISBN for one of your books, and select Search or press
>enter.  Matching titles will show up in the bottom pane.  Select one,
>and then press MARC Editor for Import.  This will open a new tab in
>the staff client with the bibliographic record shown in the MARC
>editor.  Select Import Record.  By default, Evergreen will now replace
>that tab with a view of the record in the catalog.
>
>The same would happen if you Created a record from scratch.
>
>At this point, you have a bibliographic record in the system, and now
>need to add a barcoded item to make it easily searchable in the public
>version of the catalog (those doing personal libraries may be tempted
>to use the item's UPC code or ISBN as the barcode, but that
>complicates how they would deal with multiple items of the same
>title).
>
>Select "Actions for this Record" and change the view to "Holdings
>Maintenance".  You can make this default view by selecting "Set bottom
>interface as Default" from the same menu.
>
>In the Holdings Maintenance interface, right-click on the row
>representing your location and select Add Volumes.  A Volume is an
>abstraction between Bibliographic records and Item records, and is
>used to contain the Call Number for a group of items.
>
>The interface that spawns will be called the Volume/Copy Editor.
>
>Enter 1 for # of volumes, and then in the Call Numbers field, either
>enter a likely or arbitrary call number (FIC Rowling, for example, or
>a dewey decimal number or some such label), or if anything is showing
>up in the drop-down menu to the left of the Apply button, select one
>of those (these are call numbers defined in the bibliographic record)
>and hit Apply.  Then enter 1 for # of copies, and then enter the item
>barcode.  Select "Edit then Create".
>
>The next interface is the Item Attribute Editor, but in this case, the
>title bar will just say Copies.  This allows you to change some of the
>fields/metadata on the item record, including any custom statistical
>categories you have defined.  Hit "Create Copies" in the lower right
>to add this item to the catalog.
>
>Does this help folks?
>
>-- 
>Jason Etheridge
> | VP, Community Support and Advocacy
> | Equinox Software, Inc. / The Evergreen Experts
> | phone: 1-877-OPEN-ILS (673-6457)
> | email: jason at esilibrary.com
> | web: http://www.esilibrary.com