[OPEN-ILS-GENERAL] acquisitions + sales tax

[Frances Dean McNamara]

Here’s what our Acq folks say:


“At the time of order tax isn’t generally an issue. The order price is an “estimated” price and possible tax isn’t enough to worry about then.

At the time of payment, I’ve never seen a system that uses some kind of an internal tax table to calculate the tax. It is a line on the invoice (if at all, most libraries don’t pay tax) and should just be entered as the amount that appears on the invoice. In the case of VAT, it is embedded in the line item prices, and isn’t a separate amount.

In general, any system needs to have a way you can enter an amount that applied to the entire invoice – tax and shipping are the two obvious examples – and then apply that amount to all the individual lines on a percentage basis. Or, some libraries prefer to charge tax and shipping to a separate account, so the system needs to be able to accommodate both techniques. I think this can be a system-level setting.”


Frances McNamara
University of Chicago

From: open-ils-general-bounces at list.georgialibraries.org [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Bill Erickson
Sent: Wednesday, April 29, 2009 11:32 AM
To: Evergreen Development Discussion List; Evergreen Discussion Group
Subject: [OPEN-ILS-GENERAL] acquisitions + sales tax

Taking a poll...

How do people generally deal with sales tax in an acquisitions scenario?  How would you like it to function?

Is it generally configured ahead of time (say, tax rates on a per-vendor level) or entered manually at PO creation time?  At what granularity do different tax rates need to be configured?  At the Vendor level, PO level, line item level, etc.?

Is there anything special to consider when applying sales tax for a items purchased from a vendor using a different currency?  Is the assumption that a tax rate is entered and the system will calculate the amount in the local currency (much like price)?

TIA for the input.

-b

--
Bill Erickson
| VP, Software Development & Integration
| Equinox Software, Inc. / The Evergreen Experts
| phone: 877-OPEN-ILS (673-6457)
| email: erickson at esilibrary.com<mailto:erickson at esilibrary.com>
| web: http://esilibrary.com
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