[OPEN-ILS-GENERAL] EDI response message question

[Kathy Lussier]

Hi Mary,

Our libraries are seeing the EDI messages on the PO. There is a number 
next to the "EDI Messages" line on the PO (see attached image). When you 
click it, you can view the order sent and order response messages 
associated with that PO.

I checked with one of our acquisitions people on back ordered titles. 
With Baker & Taylor, a back ordered response is automatically changing 
the status of the copy to cancelled. However, this does not happen at 
the line item level, and you need to click through to the copies to see 
that it has been cancelled with a reason of back ordered. The system 
also automatically disencumbers the funds and deletes the copy from the 
system. She also said that back orders from Ingram are not changing the 
copy's status.

Ideally, it would be great if back ordered items had its own status 
rather than using a cancelled status since, in many cases, the order 
will ultimately be shipped. See 
https://bugs.launchpad.net/evergreen/+bug/1029591. Also, we would love 
to see the line items display as cancelled (or back ordered) on the PO 
when all associated copies have a cancelled status so that it is easier 
to identify which titles need to be re-ordered. See 
https://bugs.launchpad.net/evergreen/+bug/978095.

Kathy

Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
klussier at masslnc.org
Twitter: http://www.twitter.com/kmlussier

On 11/2/2012 1:39 PM, Mary Llewellyn wrote:
>
> Hi all,
>
> We have one library currently using EDI from Evergreen to transmit 
> their files to Baker & Taylor. When I look at one of their POs, I can 
> see the EDI message for the order going out, but I don't see a 
> response associated for that PO. When I go to Admin/Server 
> Administration/Acquisitions/EDI Messages, I find a processed ORDRSP 
> that contains titles matching the original PO. I thought I would be 
> able to see this from the PO. Why don't I? And is the response 
> supposed to take any action for the lineitems, such as marking back 
> ordered titles? If not, what purpose does the response file serve?
>
> All the documentation says is "The EDI messages screen displays all 
> incoming and outgoing messages between the library and the vendor." I 
> hope someone can tell me more to flesh out my knowledge of what is 
> supposed to be happening.
>
> Thanks,
>
> Mary
>
> Mary Llewellyn
>
> Database Manager
>
> Bibliomation, Inc.
>
> Middlebury, CT
>
> mllewell at biblio.org <mailto:mllewell at biblio.org>
>

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