[OPEN-ILS-GENERAL] Book Club Kit Lending

[Boyer, Jason A]

This is what we've done in Indiana; we had some additional constraints that we piled on, but you could take or leave any part of this that helps.

We have a Set profile which are the only users allowed to place holds on or circ these kits (and they can't use "regular" materials).
There's also a Set circ modifier to enforce the above more easily.
Sets are cataloged on their own records (with a kit record type) and their own icon_format.
We've only recently tried to standardize procedures on these, but I believe we ended up with a single record for each title, and the # of items in each set in the call number.
To prevent confusion at checkin/out the items don't have barcodes, just the manifest included in the box, but copies might have a copy number (and they have all the other regular processing: spine labels, stamps, etc.)
Sets also have their own circ duration that can be 6, 8, or 12 weeks.

Hopefully that gives you some ideas to work with.

Jason

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Jason Boyer
Indiana State Library
http://library.in.gov/


-----Original Message-----
From: Open-ils-general [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Blake Henderson
Sent: Monday, December 07, 2015 5:45 PM
To: Evergreen Discussion Group
Subject: [OPEN-ILS-GENERAL] Book Club Kit Lending

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All,

We had a consortium issue we are trying to figure out how to handle.
Several of our library systems would like to share the "Book Club in a kit" set of books. The idea is to keep the set of books together while they are circulated for Book clubs around the consortium. The best idea we have would be to create a dummy copy in the database that represents the whole set of (x) copies. The call number would describe the title and quantity. The dummy copy would be attached to a bib called "Book Club Kit" with some very basic information in the MARC. The consortium staff members would "know" (with training) that is the place to go for attaching these kits and where to go in order to place a hold.

Once a staff member places the copy level hold on the dummy barcode.
This is where we have some questions. We would like to circ each book to each patron for tracking purposes. Of course, the system didn't track each copy in the transit table. Once they arrive at the destination library, they would proceed to check out each copy to each patron.
Should the copies have their circulation library changed first? Maybe there is a better way to handle it?

Does anyone else have a similar scenario?

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-Blake-
Conducting Magic
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