[OPEN-ILS-GENERAL] Loading MARC order records from vendors

[Donald Butterworth]

Ann-Marie,

We always use this feature when adding bib records for purchased titles. It
allows us to generate and populate purchase orders and copy/item records on
import.

Field and subfields are *locally defined* in the system.

The field number (Holdings Tag) we use is 962. The subfield definitions we
use are:
i - barcode
a - call number
t - circ modifier
d - collection code
l - copy location
p - estimated price
b - fund code
o - owning library
c - quantity

Unfortunately not all of the subfields needed to completely define the
copy/item record are available when defining the 962 tag, thereby adding
another step in the receiving process.

Once that is done, each "Holding Subfields" must be manually added to every
vendor/provider record. (It would be very helpful if this configuration
defaulted, whenever provider records are created ... but I digress)

Once the initial Field and subfield definitions are established, the path
one takes to set up a provider record is as follows.
Admin > Server Administration >  Acquisitions > Provider > YBP

Hope that helps.

Don

On Mon, Feb 22, 2016 at 2:04 AM, Ann-Marie Breaux <ABreaux at ybp.com> wrote:

> Hi everyone,
>
>
>
> I’m hoping you might be able to help me. YBP Library Services is a book
> vendor, and we have a few customers who use Evergreen. There are some who
> want to order on YBP’s system and then load MARC records with order data in
> 9xx fields to create bib records and order records in Evergreen. Based on
> the documentation I’ve found, this seems to be do-able.
>
>
>
> However I can’t find any details regarding the actual 9xx data. Is it
> required to send the order data in certain 9xx fields, or is that
> configured by the library within Evergreen? If there are specific 9xx
> fields or order data elements that we should be outputting, I would be most
> grateful if someone could point me to the details.
>
>
>
> In the Sitka documentation, I did find this:
>
> A 970 holdings tag with subfields o, q, f, and e must included in each
> MARC record for the purchase order to successfully activate.
>
>
>
> But then I couldn’t find anything explaining what should be in those 970
> fields.
>
>
>
> Thanks in advance for any guidance anyone can provide.
>
>
>
> *Ann-Marie Breaux*
>
> Vice President, Academic Service Integration
>
> YBP Library Services
>
> Phone/fax: +1 (678) 445-5720
>
> e-mail: abreaux at ybp.com
>
>
>



-- 
Don Butterworth
Collection Management Librarian /
Faculty Associate
B.L. Fisher Library
Asbury Theological Seminary
don.butterworth at asburyseminary.edu
(859) 858-2227
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