[Board] 2020 hack-a-way update

[rogan.hamby at gmail.com]

Addendum:

I am still discussing the details with the organization, primarily to see
if it can be provided as an in-kind services donation but I have a
commitment for the two months of Hopin sponsorship.



On Thu, Jul 16, 2020 at 9:58 AM <rogan.hamby at gmail.com> wrote:

> We have begun planning the 2020 Hack-A-Way. First I want to thank everyone
> who has stepped forward to be part of the planning group:
>
> Angelina Lynn Floyd
> Gina Monti
> Jason Etheridge
> Jennifer Weston
> Michelle Morgan
> Ruth Frasur
> Terran McCanna
>
> We have selected a platform, Hopin.to as the means to host the online
> Hack-A-Way.  It provides access for up to 100 participants with ad-hoc
> participants created breakout sessions with simultaneous screen sharing
> from multiple participants.  After looking at multiple options we concluded
> it was the best fit for the workflow needs of the Hack-A-Way.
> Additionally, group discussions, moderated or not, can be scheduled in
> advance.  The free tier means that we can guarantee the event with no cost
> and no sponsorship.
>
> However, a paid tier of access at $99 a month (with a 20% for non-profits)
> would allow us to record the sessions which is very desirable.  Our
> intention is to seek a sponsor, preferably one willing to acquire two
> months of access as an in-kind purchase to keep things simple.  Two months
> of access means that we can do full tests before the actual event.  It
> would also be available that way for other events during that time if any
> other in community groups wanted to take advantage of it.
>
> I have sent to the open-ils lists a survey to try to select viable dates
> for the event.  The planning group will be doing additional hands-on
> testing with the platform in the next few weeks and then finalizing the
> rest of our tasks.
>
>
>
>
>
>
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