[Eg-oversight-board] Conference budget EG2016

[Ben Shum]

Hi Grace,

Thanks for passing on this update!  We look forward to discussing it
at this Thursday's board meeting (set for 2 pm Eastern, November 19,
2015).

Based on my recollection for board procedures regarding conference
budget, quoting from the wiki "The hosting site should also seek
approval from the EOB for any budget changes that increase an expense
by at least 10% and decrease income by at least 10%."
(http://wiki.evergreen-ils.org/doku.php?id=eg09:conference_nominations)

In reviewing the attached spreadsheet vs. the one sent out on June
2015 (http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-June/001074.html)
which was the last one I could find... the only major areas of change
that fit the parameters set above would be the increase in total AV &
Service line and the addition of the EventBrite Registration fee.
Otherwise, it appears all other changes fall outside those parameters
(and there's better projected income and less expense elsewhere
anyways).

I agree with your comment that proceeding with EventBrite is simpler
and am glad that the conference organizers have things so well in
hand.

Thank you again for this update and I look forward to receiving
further feedback from other board members.

-- Ben

On Tue, Nov 17, 2015 at 3:05 PM, Grace Dunbar <gdunbar at esilibrary.com> wrote:
> Hi everyone,
> As the head of the EOB Conference Committee I've been working with Tanya on
> the details for the Evergreen 2016 Conference.  I'm pleased to say that they
> have things well in hand and are doing a great job.  They have already begun
> contacting sponsors and the call for proposals has been out for a while now.
> Registration is going up this week on Eventbrite; however, since the SFC
> could not guarantee us a reduced/free rate, the decision was made to just
> pay for the service.  I agreed with the decision as I certainly didn't want
> us to get into the same situation as we were last year with the last minute
> uncertainty.  There have been some changes to the budget over the past few
> months that have accumulated to a 10% change in the budget which
> necessitates EOB approval.
>
> Please find the revised budget attached.
>
> Tanya or a representative from NC will be at the EOB meeting this Thursday
> to answer questions. Unfortunately, I will not be at the meeting as I'm out
> of the office that day.
>
> All in all, I'm exceedingly pleased with how the conference is going and I'm
> confident that it will be a success.
>
> Cheers!
> Grace
>
> --
> Grace Dunbar, Vice President
> Equinox Software, Inc.  -  The Open Source Experts
> gdunbar at esilibrary.com
> 1-877-OPEN-ILS    www.esilibrary.com
>
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>



-- 
Benjamin Shum
Evergreen Systems Manager
Bibliomation, Inc.
24 Wooster Ave.
Waterbury, CT 06708
203-577-4070, ext. 113