[Eg-oversight-board] Election process, officer elections, and executive sessions

[Kathy Lussier]

Hi all,

Great discussion on the elections process and officer elections. As I've 
been following along, I wanted to present an alternate viewpoint to this 
suggestion

>
> How do you all feel about a proposal that members newly elected to the 
> EOB (e.g. in their first ever EOB term) may not be nominated to core 
> roles of Chair, Vice-chair, Secretary, or Conservancy Representative?  
> They can, however, be nominated to serve as committee chairs.
  While this may be a good rule in the majority of cases, we also may be 
reaching a point where we start to see some returnees to the Board who 
may be better equipped to take on a core role their first year on the 
Board. Or, it may be a person who has developed a good relationship with 
the Conservancy through other projects (e.g. conference planning), and 
would be the ideal person to serve as a Conservancy rep.

Those are just some scenarios you might want to consider while 
discussing the question.

/me recedes into the shadows again.

Kathy


On 03/21/2016 02:01 PM, Grace Dunbar wrote:
> Hi,
> I promised to send out an email regarding EOB elections.
> For starters, I want to provide a quick review of the voting process.
> We are currently accepting nominations for the Board. The deadline is 
> this Friday.
> Like in years past, folks have to register to vote. The deadline for 
> registration is this Friday and the link to the registration form is 
> here: https://www.surveymonkey.com/r/EOB2016 . That list will capture 
> the email addresses we need to send the link to the election on OpaVote.
>
> This year, as it was last year, voting process is approval style 
> (https://en.wikipedia.org/wiki/Approval_voting). You should vote for 
> the four candidates that you feel will best represent the community 
> and the project's interests.
>
> Last month I sent out an email that proposed we adopt an election 
> timeline that is something that has a little more specificity than can 
> be used year-to-year.  Right now the wording is, "Each year, the Board 
> shall promulgate procedures for nominating and electing new Board 
> members." (2.4d)
>
> I'd like to suggest something a little more structured, such as:
> Election processes should begin 6 weeks prior to the annual conference 
> or April 1st, whichever comes first.
> Nominations and voter registration shall be managed in weeks 1-3.
> Week 4 shall be set aside for voting and Weeks five and six shall be 
> for new member notification and officer elections.
> Newly elected officers will take office at the end of the Evergreen 
> Conference for that calendar year. If no Evergreen Conference is held 
> during a calendar year, office terms will begin and end at midnight 
> EDT on April 30.
>
> Does anyone have any thoughts positive or negative on election of 
> officers prior to the conference?  If no objections, do you have 
> thoughts on how we should structure voting for the chair, vice-chair, 
> secretary, and representative?  I would assume we would nominate and 
> vote on each position separately.  Maybe take nominations for Chair 
> Monday am, vote Monday pm - take nominations for Vice-Chair Tuesday 
> am, vote Tuesday pm, and so on?  That would allow someone who ran for 
> a position to run for another position if they weren't elected to the 
> first.  Or we could do all nominations and then handle it via STV 
> <https://en.wikipedia.org/wiki/Single_transferable_vote>, RCV, or 
> Approval voting.  Thoughts?
>
> I would also like to toss out a few ideas that I'd like to hear 
> feedback on.
>
> How do you all feel about a proposal that members newly elected to the 
> EOB (e.g. in their first ever EOB term) may not be nominated to core 
> roles of Chair, Vice-chair, Secretary, or Conservancy Representative?  
> They can, however, be nominated to serve as committee chairs.
>
> Also, the Board has been called upon to appoint several new members 
> when elected members have resigned. Personally, I find the Board 
> appointment process to be an issue as it has the potential to change 
> the dynamic of our elected board.  Would there be any interest in 
> proposing a change to the rules of governance to require special 
> elections when a Board member leaves with more than 6 months left in 
> their term?
>
> This would require some additional language around the structure and 
> terms of special elections, but I wanted to see if the idea was 
> compelling before writing further language.
>
> Lastly, I do think we need to add some language to the Rules of 
> Governance about how to manage the occasional executive session.
>
> I know I've tossed out a lot of ideas; I'd love to hear your thoughts 
> on any and all of them.
>
> Cheers!
> Grace
>
>
>
> -- 
>
> Grace Dunbar, Vice President
> Equinox - Open Your Library
> gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
> 1-877-OPEN-ILS  | www.esilibrary.com <http://www.esilibrary.com>
>
>
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-- 
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
klussier at masslnc.org
Twitter: http://www.twitter.com/kmlussier

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