[Evergreen-reports] ​Getting ACRL/IPEDS report numbers from Evergreen

[Linda Kramer]

Tony, you were the first to respond.  I don't think I have access to your
shared folders, but I did find what I think will work for the ILL numbers
in the Missouri Evergreen reports training folder
<http://moevergreenlibraries.org/reports-resources/>.

If you'd be willing to capture the setup for the others (the first four I
listed), I'd really appreciate it.  Thanks!

Linda



> Date: Tue, 6 Jun 2023 16:56:40 -0500
> From: Tony Miller <tony at poplarbluff.org>
> To: Evergreen Community Reports Email List
>         <evergreen-reports at list.evergreen-ils.org>
> Subject: Re: [Evergreen-reports] Getting ACRL/IPEDS report numbers
>         from Evergreen
> Message-ID:
>         <CADYx=
> NteLopf-tvn9ZU64473Co90QiA1RJKRja1RbGjexEgyVg at mail.gmail.com>
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>
> Dear Linda,
>
> I am not sure if anyone has responded to you yet. In the Missouri Evergreen
> system we have a set of reports in our Shared Folders that cover state
> statistical reports. I am not sure if you have  access to any
> shared reports where  you are. If not I would be glad to try to screen cap
> some of the set up for those we have so you could build your own.
>
> Best Regards,
> Tony
>
> On Tue, Jun 6, 2023 at 2:42?PM Linda Kramer via Evergreen-reports <
> evergreen-reports at list.evergreen-ils.org> wrote:
>
> > Hello --
> >
> > Our library is new to Evergreen, and this will be my first cycle of using
> > it to generate numbers for the ACRL and IPEDS annual reports.  Although
> > figuring out how to pull these numbers would be good for helping me to
> > learn the Evergreen reporting features, before I start from scratch I
> > wondered if others who fill out these annual surveys have already figured
> > it out.  If so, would you be willing to share the setup you use?
> >
> > These are the ILS-related fields that were needed in last year's survey:
> >
> >    - Line 40:  Physical Books (title count)
> >       - Exclude serials, microforms, maps, nonprint materials, and
> >       uncatalogued items. Include music scores if searchable through the
> library
> >       catalog.  Include gov docs searchable through the catalog.
> >       - Line 40a:   Physical Books (volume count)
> >       - Include duplicate copies, bound serial volumes, and music scores.
> >       Include gov docs volumes if searchable through the catalog. Exclude
> >       microfilms, maps, nonprint materials, and uncatalogued items.
> >    - Line 42:  Physical Media
> >       - Include microforms, audiovisual materials, cartographic
> >       materials, graphic materials, and three-dimensional artifacts
> realia.
> >    - Line 43a: Physical Serials
> >       - Report the number of current and ceased physical serial titles
> >       that are accessible through the library's catalog.
> >    - Line 60a:  Total Physical Circulation
> >       - Include: initial checkouts only (circulation, not renewals),
> >       transactions of books, media, and serials, e-reading devices if
> pre-loaded
> >       with e-books.  Exclude: ILL, transactions of equipment or
> computers,
> >       in-house circulation.
> >    - Line 81/81a: Total interlibrary loans and documents provided to
> >    other libraries.
> >       - *We would have two sets of numbers to dig out here:*
> >          - *Items loaned to other consortia patrons (owned by us, checked
> >          out elsewhere)*
> >          - *Items loaned through our state ILL system or OCLC (checked
> >          out to "ILL" patron cards; info also available from our state
> system and
> >          OCLC for these)*
> >       - Line 82/82a:  Total interlibrary loans and documents received
> >       - *Same breakdown as noted above*
> >
> > Thanks for any help you can give.
> >
> > Linda Kramer
> > Director of Library Services
> > Martin Luther College  |  1995 Luther Court  |  New Ulm MN 56073
> > 507-233-9131  |  kramerlm at mlc-wels.edu
> >
> >
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>
> --
> Tony Miller
> *User Services Coordinator *
> [image: 01]
> 318 North Main Street | Poplar Bluff, MO 63901
> (573) 686 ? 8639
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>
> *?**?Promoting Libraries to Make Our Communities Stronger*
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